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Collections Acqusitions

CYCU Chang Ching Yu Memorial Library Resource Development Policy
CYCU Chang Ching Yu Memorial Library Book Selection Criteria
CYCU Faculty and staff's publications Acquisition Guidelines
CYCU Chang Ching Yu Memorial Library Selection and Deletion Guidelines for Professional Journals
CYCU Chang Ching Yu Memorial Library Selection and Deletion Guidelines for Electronic Databases
CYCU Chang Ching Yu Memorial Library Fund Allocation Regulations For Resources
CYCU Chang Ching Yu Memorial Library Book and Journal Recommendation Guidelines
CYCU Chang Ching Yu Memorial Library Book Fund Allocation Guidelines for Departments and Units
CYCU Chang Ching Yu Memorial Library Multimedia Collection Development Policy
CYCU Chang Ching Yu Memorial Library Book and Materials Donation Guidelines

CYCU Chang Ching Yu Memorial Library Selection and Deletion Guidelines for Electronic Databases

passed by 3rd Library Committee Meeting(2004 school year) on Jun. 9, 2005 
revised by 2nd  Library Committee Meeting(2008 school year) on Apr. 20, 2009 
revised by 1st  Library Committee Meeting(2012 school year) on Nov. 21, 2012 
revised by 2nd  Library Committee Meeting(2012 school year) on May 7, 2013

revised by 1st  Library Committee Meeting(2015 school year) on Nov 10, 2015

  1. CYCU Chang Ching Yu Memorial Library (hereafter referred to as “the Library”) formulated CYCU Chang Ching Yu Memorial Library Selection and Deletion Guidelines for Electronic Databases (hereafter referred to as “the Guidelines”) for Acquiring or Discontinuing Electronic Resources (hereafter referred to as “E‐Resources”) in order to effectively utilize electronic resources and provide criteria for CYCU to acquire or discontinue access to those resources.
  2. Guidelines to evaluate and acquire

    (1) Content
    Must accord with CYCU academic needs, as well as authority, accuracy, and currency.
    Must avoid overlaying between different E‐Resources. If an E‐Resource contributes a lot to teaching / research needs, university evaluation / accreditation, and university long‐term development, the Library will consider it top priority to be selected.

    (2) Budget Control
    In order to reduce expenditure, joining the E‐Resource consortium will be first priority.

    (3) Usage Statistics and Feedback
    For E‐Resources, already purchased or during trial, usage statistics and patron feedback will both serve as important basis to be renewed or selected.

    (4) User interface
    E‐Resources with web interface will be on top priority. In addition, retrieval functions, ease of operation, connection speed, authority scope, content quality, effectiveness, price, contract guarantee, embargo periods, vendor reputation all serve as important bases.

    (5) E‐Resource versions
    The following 4 factors will be taken into consideration when the Library is choosing the most efficient version of E‐Resources: convenient use, frequency of use, cost, and content’s value to preserve. The different levels of versions are categorized in priority as follows: intranet, internet (unlimited), internet (limited), standalone, or charge‐per‐visit.

    (6) Priority list
    a. Renewal of existing E‐Resources
    b. Upgrade of existing E‐Resources
    c. Full‐text online database of periodicals d. complement to the academic fields

  3. Procedures to evaluate and acquire
    (1) Collect patrons’ recommendations or vendor initiated ads.
    (2) Patron is required to fill out「CYCU Chang Ching Yu Memorial Library E‐Resource.
    Recommendation Form」, which needs to be approved by the Department Head and
    College Dean, and it will be served as basis for purchasing procedure.
    (3) The Library will contact vendor for free trial after preliminary evaluation.
    (4) During trial period, patron will be advised to fill out feedback in  「CYCU Chang Ching Yu
    Memorial Library E‐Resource Trial Feedback」on Library website.
    (5) When trial period ends, the Library will print out feedbacks and ask vendor to provide usage statistics
    (6) Each year, these statistics will be forwarded to related colleges, who will thus formulate the priority list of acquiring or continuing E‐Resources and send back to the Library.
    (7) The Library, based on the approved school‐year budget for E‐Resources and the above priority list, will begin the purchasing process.
    (8) The Library will inform patron who recommends E‐Resource about the reason why his/her recommendation is not purchased.

  4. Guidelines to eliminate or discontinue
    (1) Number of annual usage for retrieval is low and purchase will be not cost‐effective
    (2) School‐year budget can not afford the increase of purchasing fee for certain E‐Resource
    (3) Content of certain E‐Resource can be replaced by or is similar to that of other’s
    (4) Quality is not satisfactory due to low system efficiency or long‐term bad connection

  5. Procedures to eliminate or discontinue
    (1) Library will, in accordance with the above guidelines, make a suggestion list of E‐Resources to be eliminated or discontinued
    (2) Prior to elimination or discontinuation of certain E‐Resources, Library will notify the patron/department who recommends or the major users, collect opinions, then decide in Library meeting.

  6. Guidelines go into effect when passed by Library Committee Meeting and approved by the President.



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